Successful event planning comes down to details; from creating the perfect schedule to booking and decorating premier function rooms in Adelaide, the more harmoniously all of the elements come together, the more seamless the event will be. However, there’s a lot more to successful event planning than meets the eye; here are five things all event coordinators should know for truly superb functions:
1. Location Counts
The venue of your event provides the backdrop for everything else. Again, details matter; will you require catering services along with event venue rental in Adelaide? If so, The Playford Hotel has world-class function and conference rooms in Adelaide that offer package deals on facility rentals along with quality catering services. Attention to detail in your location selection can propel your event to new heights of success; so don’t underestimate the importance of choosing the best location.
2. Relationships and Communication Are Key
As in your work or personal life, a successful event boils down to communicating well with others. Whether you’re booking speakers, coordinating volunteers or talking with service staff, clear communication is paramount to all facets of an event unfolding harmoniously. Remember to place a priority on your relationships with all staff, from speakers to service providers. Talk to them, get to know them, and they will deliver excellent performances to support you in coordinating your ideal event.
3. Be Prepared to Wear Many Hats
While you can plan and schedule the main components of your event, there will always be certain elements that are left to chance. You just never know when you might need to step up as a negotiator, diplomat, guide or problem-solver. Be ready to be flexible and innovative if need be, and stay on your toes as the event unfolds.
4. A Well-Stocked Supply Kit Can Save the Day
In the spirit of tip #3, you should strive to be prepared for anything. Depending upon the nature of your event, you should come stocked with anything that might be needed as it runs its course. From extra pens to tape, paper clips, a stapler and staples, tacks, extra batteries, hand sanitizer, spot remover, bobby pins and a sewing kit, be prepared to save the day. Brainstorm your tool kit’s contents for any eventuality before your upcoming function, and be sure to restock it between events.
5. Be Tech-Savvy – or Hire Someone Who Is
If there will be computer-related, lighting or audio-visual components to your meeting or conference, be sure you have the expertise to help it all go off without a hitch. If you have doubts about handling the technological aspects of your event yourself, don’t hesitate to outsource it to someone who can. The expert team at The Playford will run through all the necessary instructions if you opt for our AV equipment hire.
Follow these five event-planning tips and contact The Playford for access to top quality function rooms Adelaide residents and visitors’ love. From premier venues to excellent catering services, The Playford offers outstanding meeting facilities in Adelaide for any size conference or event.