When attending a conference, the expectation is that you’re going to learn and discuss issues and new ideas. For speakers and organizers, we understand that you’ll want every attendee to have a positive experience. When planning a conference, please consider particular areas to ensure it is an engaging and valuable event for all audience members. We’ve developed our six tips for planning your next conference – essentially leading to an excellent return on investment.
Plan the agenda
While this may seem straightforward, it is often accessible for board meetings and conferences to go off track. Therefore, it is essential to remember the purpose of the forum, and to do so, you must ensure all of the relevant topics that need to be covered are appropriately laid out to ensure nothing gets missed.
Get materials organized in advance.
Be sure to get everything you need to deliver a fantastic conference ready beforehand. Discussions will do significantly better when attendees are given time to think through the issues before the meeting. When setting up the event, be sure to chat with our events coordinators, and we can discuss everything required to ensure that the set-up for your conference is completed with no complications.
Ensure you have working WIFI.
Regardless of your conference purpose, having an adequate WI-FI signal is essential, especially if you connect with others via Skype. Be sure to contact the venue of your event and ensure that you will be able to receive an adequate connection, and prepare an offline version of your presentation in the case of a WI-FI emergency. At The Playford Hotel, we offer guests complimentary WIFI to handle your conference needs sufficiently and provide high-speed wireless packages.
Have a sound AV system.m
If you need members to phone into your conference, a quality phone system that allows those on the phone or Skype to listen and actively participate is necessary. At The Playford Hotel, our in-house audio-visual company, Staging Connections, will provide you with the best audio and visual equipment.
Logistics
Be sure to send out adequate information about the event (where, when, and how). This information should be front and centre on event invitations, emails, and web pages.
Location/Transportation
You’ll want to choose a centrally located venue for your guests, making it easy for them to get to. Be sure to provide easily found transportation links; some events have wiki pages with links for attendees to coordinate ride shares. The Playford Hotel is centrally located within the Adelaide CBD, with many travel options on our doorstep. Contact our friendly staff for further information.
If you’re looking for a venue for your next conference, call the team at The Playford Hotel. Our events team will work with you to create a space best suited for all your conference needs.
