Renting conference rooms in Adelaide for your meeting or business event is an excellent way to create a space conducive to accomplishing your goals. However, function room hire is just the start; here are eight ways to make the very most of your meeting space rental at The Playford, Adelaide:
1. Ask for Staff/Attendee Input
Before the meeting, ask staff/attendees for input about what they would like to get out of the function as well as their preferred room layout/structure. Should speakers come up front, or would a round table format be best? Should there be smaller breakout groups? Encourage attendees to write their ideas down and submit them before you will begin finalising the details.
2. Brainstorm and Plan Ahead
The idea phase is a time for listing anything and everything that might be addressed in the meeting as well as room layout ideas. From there, pare it down to essentials and create a cohesive plan/itinerary for the meeting. Make a comprehensive list of all essential room elements and supplies you will need as well.
3. Partner with a Pro
Don’t leave your Adelaide meeting venue rental to chance; partner with a proven leader in facility and function rental. The Playford in Adelaide has hosted thousands of events with a variety of meeting sizes and topics. They can anticipate your needs and assist you in planning a smooth and successful event.
4. Set the Tone Early
The first five to ten minutes of the meeting will set the tone, so plan this portion carefully. Consider relating the meeting agenda to a recent news item or talking point from a current business bestseller book related to the objectives of the meeting. Let this opening approach inform your room layout and setup as well; for example, a more dynamic opener will have more impact if the speaker is standing. For more sensitive topics, having everyone seated can be more conducive to progress.
5. Confirm All Necessary Room Elements
While The Playford Events Team will have everything you need available — tables, chairs, a podium, audio-visual equipment, and more — it’s up to you to determine what you will need, communicate it to the host, and confirm that it is all in place before your meeting begins.
6. Make the Most of Wall Space
Whether using a projection screen, blackboard, whiteboard, signage, charts, graphs or all of the above, arrange them in a way that is visually pleasing and maximizes available wall space without being too cluttered. Most people are visual by nature and will have an easier time staying focused and retaining the information with the help of visual elements.
7. Designate An Impromptu Meeting Area
For larger meetings lasting half a day or more, consider partitioning off a corner or small portion of the room as a space for small breakout meetings and/or for attendees to make or take relevant business phone calls.
8. Coffee and Catering
Longer meetings can benefit from having coffee service, light snacks and catering on hand. The Playford staff can advise you of your best options depending upon meeting length and provide excellent service for any size meeting.
The Playford’s conference rooms and facilities in Adelaide can help you to create the perfect atmosphere for a productive and successful meeting. Use these eight tips to make the very most of your meeting venue rental in Adelaide.