Organising a conference from the ground up can be a stressful task. It requires mastering the skill of juggling many details at a time. With the proper preparation and the right conference venue, you should be able to plan your Adelaide event smoothly.
To make this whole process easier, our team at The Playford Hotel Adelaide, MGallery By Sofitel created this ultimate checklist for you.
Set Conference Objectives and Goals
With all the small details involved in the conference preparations, you can lose sight of the bigger picture. Therefore, you have to set a clear purpose for your Adelaide conference from the start. It will guide you through the conference venue hire process. These goals will also help you track your progress, during the preparations, and measure the conference success afterwards.
Determine the Budget
According to the nature of your conference and the number of attendees, you will be able to set the budget. Research Adelaide conference venue hire prices to get an idea of how much a suitable place will cost you. You can also pull in some figures from previously organised conferences, if available.
Select a Date
Choose a date that does not interfere with public holidays or other events. Make sure to start the conference preparations early on to avoid putting yourself on a tight schedule. This way, you will also have a better chance of finding better options for your Adelaide conference venue hire.
Choose a Conference Venue
Here, several factors will affect your conference venue hire decision. What geographical location will be more suitable for your conference? What seating capacity can the conference venue accommodate? Will the attendees need accommodation? Does the conference venue hire include the equipment and technical support you need?
During your conference venue hire process, make sure to stick to your budget. However, also keep in mind that the conference venue plays an essential role in shaping a more memorable event.
Arrive early onsite for a last-minute conference venue inspection. Check the room layout. Test all the equipment to make sure they are working correctly. Catching any issues before your conference starts will save you a lot of stress.
An onsite survey will help you evaluate the overall success of your Adelaide conference. Ask your attendees to assess their experience while their memory is still fresh. This feedback will help you in future events. For instance, if you should consider the same location for another conference venue hire.
At The Playford Hotel Adelaide, MGallery By Sofitel, we have seven exceptional function rooms for you to choose from. Your conference venue hire will be complemented by state-of-the-art audiovisual equipment and onsite technical support.
Our personalised service and restaurant-quality cuisine make The Playford Hotel Adelaide, MGallery By Sofitel the best choice for your next conference venue hire. We also offer your attendees discounted group accommodation rates at our hotel.
Check our current conference venue hire special offers. Contact us now!