Every time you plan a business conference, you worry that it might not be as successful as you hope. Putting together a fantastic conference requires a lot of effort and time. In addition to knowing the right steps to take when planning a business conference, you need a good team and enough resources to take those steps.
A successful business conference is one in which guests not only learn new actionable insights from the speakers and each other, but they also have an incredible experience in terms of food and entertainment.
Here are three essential tips to help you plan an extraordinary event.
1. Define the agenda and create a budget
The first step to planning a fruitful business conference is creating a clear agenda. Define specific goals for the event. Perhaps you want to improve your executives’ leadership skills by having a panel of well-known business leaders discuss particular problems that executives in your industry face. Or maybe you want your audience to drive conversations on various topics of interest.
Once you define the agenda, come up with a budget range. Start by figuring out what resources you need to achieve the goals of the conference. These expenses include the speakers’ fee, rent for the conference room hire Adelaide, and catering among other costs. Research the options available and come up with a reasonable estimate for the conference.
2. Choose an Appropriate Date
Successful business conferences are typically planned at least six months in advance. Doing so gives you enough time to put together all the resources and to choose an available date. Take into account the time of year. For example, avoid planning a business conference during the summer as many people may be on holiday.
Prospective venues and the estimated number of attendees will affect the available dates. So will the availability of the speakers and vendors that you’re planning to engage for the business conference. To make sure you have the flexibility needed to pick the most suitable conference room hire Adelaide, consider having two or three options for your conference date.
3. Pick a Superb Conference Venue
Once you’ve defined the agenda, create a budget and picked an appropriate time, the next step is identifying an impressive venue that’s available on the dates you’re considering. The Playford Hotel Adelaide, MGallery By Sofitel offers the perfect place for your business conference with its seven function rooms, all of which feature natural light, chandeliers, and gold leafed walls.
The conference venue functions have a self-contained where guests can access a dedicated bar, lifts and bathroom facilities. For premium business conferences, The Playford Hotel Adelaide, MGallery By Sofitel offers The Ballroom with floor to ceiling windows leading to balcony access overlooking the bustling North Terrace. You can divide The Ballroom or Adelaide Rooms into three separate function rooms.
Also available is The Boardroom which features a solid wooden boardroom table and the latest built-in audiovisual equipment. All function rooms at this top conference room hire Adelaide feature Bose sound and dedicated high-speed lines, and our in-house audio-visual technicians are onsite 24 hours a day. To top it all, you get personalised service and restaurant quality cuisine.